Executive Administrative Coordinator

MAKE STRATEGY A REALITY | ACCELERATE YOUR GROWTH | CHOOSE YOUR PATH

As the world's leading change and transformation consultancy, we're helping businesses move from strategy to reality by taking a pragmatic and practical approach to build solutions that last.
We're seeking an Executive Administrative Coordinator in our London, UK office to help us take vision to value and create lasting impact.

SUMMARY: 
We are seeking a highly enthusiastic and organized EA with first class interpersonal skills, outstanding communications and administrative skills, who will be prepared to work collaboratively within a growing, vibrant organization.

YOU WILL:

• Arrange catering and other requirements for in-house meetings and events.

• Directly support Vice Presidents at least at a 4:1 ratio.  Manage all calendars to include scheduling, coordinating meetings, room set up, conference calls, etc. 

• Coordinate all details and logistics for domestic/international travel, hotel, car rental, client visits and itinerary.

• Submit weekly expenses and reconciliation of NH American Express Corporate Card.

• Assist with special projects, presentations, and analytics as needed.

• Typing, formatting, and creating documents including meeting notes and follow up proposals.

• Monitor, manage, and respond to email, voicemail, and other written/printed correspondence.

• Act as first and primary point of contact for North Highland clients visiting the office.

• Arrange travel, accommodation and logistics for company events and meetings offsite where required.

• Organize dinners/events for account teams and executives.

• Provide ad-hoc and administrative support to teams across the business.

• Record and maintain action items/minutes/notes from operational meetings.

• Ensure all action items are followed up after meetings.

• Organize personal appointments and gifts on ad-hoc basis.

• Support other Team EAs when on vacation, illness, or in training.

• Cover reception/Front of House when required.

• Create a fun, relaxed and enjoyable place to work for our people!

IDEALLY, WE’D LIKE:

• Previous experience as an Administrative/Executive Assistant

• Maintains attention to detail, completing multiple or repetitive tasks. Demonstrates a serious commitment to accuracy and quality while meeting goals or deadlines

• Have superior organizational skills. Can create and maintain organizational procedures/systems.

• Thrives in an environment of rapid change and easily handles shifting priorities

• Proficiency with Microsoft Office applications - Outlook, Word and Excel

• Strong multi-tasking skills

• Must be self-motivated, take initiative, and work with minimal guidance or supervision

• Team player with excellent customer service skills

• Educated to a minimum of A Level standard. Degree preferred

• Experience working for a rapidly expanding company

• Proficient in the use of Microsoft Office
   

Applicants must be authorized to work in the United Kingdom, without the need for visa sponsorship by North Highland. Work visa sponsorship will not be provided, either now or in the future, for this position.

North Highland is an equal opportunity employer, and we adhere to all applicable laws and regulations to ensure a fair and equitable workplace. All qualified applicants will receive fair and impartial consideration without regard to race, color, sex, gender identity, religion, national origin, age, sexual orientation, disability, veteran status, or any other characteristic protected by law. We handle all information in accordance with local privacy standards and maintain strict confidentiality.
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